25th Summer Deaflympics Tokyo 2025
Volunteer Recruitment Information

About the 25th Summer Deaflympics Tokyo 2025

Volunteering for the 25th Summer Deaflympics Tokyo 2025 (hereinafter referred to as the "Tokyo 2025 Deaflympics") is an opportunity for a diverse range of people, regardless of age or disability, to participate and have the valuable experience of working together with all kinds of people to create the Games.

We also hope that the hosting of the tournament will serve as an opportunity to broaden understanding of the Deaflympics and deaf sports, and contribute to creating a society in which people with and without disabilities can enjoy sports together, and accept and respect each other's differences.

We look forward to receiving your applications to help us make the tournament a success.

Number of applicants

About 3,000 people
*The number of applicants is subject to change.

●Activity period

The event is scheduled to run from Monday, November 2025th to Friday, November 11th, 10, including the period before and after the tournament.
* In principle, we expect you to participate in the activities for 3 days or more.
*You can participate even if the dates are not consecutive.
*Specific activity dates will be determined after the recruitment decision is made.

●Activity time

5 to 8 hours per day
*Depending on the location and content of the activity, you may be asked to start activities early in the morning.
*Rest times (including meal breaks) will be scheduled appropriately during activities.
*Specific activity times will be determined after the recruitment decision is made.

Application requirements

• Those who are 2025 years of age or older as of April 4, 1
  *If you are under 17 years old at the time of application, you will need parental consent. You will need to check the parental consent box on the application form, so please obtain your parental consent before applying.
• Those who have Japanese nationality or are eligible to stay in Japan during the activity period
• Ability to participate in various training programs
  *General training, sign language training, training to understand the culture of deaf people, and training specific to placement and role are planned to be implemented.
  (In principle, the programs will be held online on demand. They are scheduled to be distributed sequentially from June 2025 onwards.)
  *Sign language skills are not a requirement.

● Recruitment period

From 2024:11 on Friday, November 15, 10 to 2025:1 on Friday, January 31, 23 (scheduled)

● How to apply

Web application (internet) only. Please access the following URL and apply through the dedicated application form.
*Please note that we cannot accept applications via telephone, postcard, e-mail or fax.
*Applications via the application form are limited to one per person. If you wish to change the contents of your application, please access the application cancellation URL included in the acceptance completion email, cancel your original application, and apply again.

https://www.sports-tokyo-info.metro.tokyo.lg.jp/tokyoforward2025/deaflympics2025-volunteer/

● Application unit

Individual

●Location of activities

Competition venues (Tokyo wards, cities, Izu Oshima, Fukushima Prefecture and Shizuoka Prefecture), Deaflympics Square (National Olympics Memorial Youth Center), etc.
*Other activities are planned at the opening and closing ceremony venues, airports (Haneda, Narita), etc.
*The location of the activities will be decided by the tournament organisers. Please note that we may not be able to accommodate your request.
(Tokyo 2025 Deaflympics Information Site)
https://deaflympics2025-games.jp/main-info/venue/
About Deaflympics Square
https://deaflympics2025-games.jp/main-info/deaflympicssquare/

Main Activities

• Guidance and guidance of athletes, spectators and related parties at the venue, and guidance regarding the transportation of athletes, etc.
• Operational support at each venue (attendance management, venue cleaning, etc.)
• Doping test assistance
• Assistance with the operation of award ceremonies, etc. (award ceremony preparation, guiding athletes, distributing items, etc.)
• Public relations and media support
• Support for various business operations using sign language

*The content of activities will be decided by the tournament organisers. Please note that we may not be able to meet all your requests.

●Main schedule (current plan, subject to change)

●Items provided

• Volunteer Wear
  * After distribution, the items will be loaned to you until the end of the activity period. Please be careful not to lose or damage them.
• volunteer activity insurance
• 1,000 yen to cover transportation costs to the activity location on the day of the activity
• 1,000 yen for food and drink expenses on the day of activity, depending on the duration of the activity
  *Transportation and food/drink expenses will be covered by prepaid cards, etc.
  *Transportation and food expenses will not be reimbursed on days other than activity days.
  *Even if you stay overnight as part of your activities, accommodation will not be provided. Please make your own arrangements for accommodation.
  *Depending on the duration of the activity, food and drink costs may not be covered.
  *Items provided may be subject to change.

How the lottery will be conducted and how the results will be notified

If the number of applicants exceeds the number of positions available, we will hold a lottery based on the applicants' preferred location. Regardless of whether or not a lottery is held, we will notify the results to the email address you provided when you applied. However, please note that we cannot be held responsible for notifying the results if the applicant is unable to receive emails due to reasons such as an incorrect email address, a change of email address, or a domain specification. If you have domain settings set up, please unset the domain settings or add it to your receiving list so that you can receive emails from "@logoform.jp" and "@city-volunteer.metro.tokyo.jp". Please note that we will not notify the results by phone in order to protect personal information.

●About training

The following training courses are scheduled to be held in sequence from around June 2025. All courses are planned to be held online on-demand (with Japanese Sign Language interpretation and Japanese and English subtitles). Please be sure to take the courses before engaging in activities.

①General training
Acquire basic knowledge (outline of the tournament, basics of volunteer activities, compliance, etc.)

② Sign language training and deaf culture understanding training
Acquire basic skills in Japanese Sign Language and International Sign Language, and understand the culture of the deaf

③Training by placement and role
Understand details of activities according to location and role, points to note, etc.

After the hiring decision is made

Volunteer recruitment for this project will be carried out by the Tokyo Metropolitan Government, and the Tokyo Metropolitan Sports Foundation's Deaflympics Preparation and Management Office (hereinafter referred to as the "Foundation") will handle various training sessions after the hiring decision is made, coordination of activity locations and schedules, and management and operation during the tournament. Please note that the Foundation (including its contracted businesses) will contact each volunteer individually after the hiring decision is made (after April 2025).

● Regarding communication during the tournament and the tournament preparation period

All communication with volunteers will be in Japanese as a general rule, but some communication will be in English if necessary.
Please be aware that during the actual tournament, we will be using communication assistance apps and universal communication devices.

● Contact information

Please also check the FAQ before making an inquiry.
※Frequently asked questions here.

Tokyo Metropolitan Government Bureau of Life, Culture and Sports, International Sports Division, Business Coordination Division XNUMX
S1120906@section.metro.tokyo.jp

Tokyo Metropolitan Government Logo Form Help Desk
Phone: 0120-711-123 (weekdays from 9:5 am to 12:29 pm *Excluding December 1th to January 3rd)
Inquiry form:https://logoform.jp/form/r8U7/597992

Tokyo Metropolitan Government, Bureau of Life, Culture and Sports, Sports General Promotion Department, Sports Legacy Utilization Promotion Division
S1120716@section.metro.tokyo.jp

Important points to note when applying and participating as a Tokyo 2025 Deaflympics Volunteer

When applying and participating as a Tokyo 2025 Deaflympics volunteer, in addition to the contents of the recruitment requirements, you must also take note of the following points, so please be aware of them before applying.

1. Those who apply and participate as volunteers will be required to agree to the following handling of personal information.
   
   1. As the Tokyo Metropolitan Government and the All Japan Federation of the Deaf (hereafter referred to as the "JFD") and Tokyo Metropolitan Sports Foundation (hereafter referred to as the "Foundation") operate this event, the Tokyo Metropolitan Government will provide the JFD and the Foundation with personal information of all those who apply and participate as volunteers for the purpose described in ③ below, and the Tokyo Metropolitan Government, the JFD, and the Foundation will jointly use said personal information as follows:

      ① Items of personal information to be jointly used
      All information obtained with consent when applying, such as name, gender, date of birth, postal code, address, email address, and telephone number

      ② Scope of parties to joint use
      Tokyo Metropolitan Government, the Japan Federation of the Deaf and the Japan Sports Federation (including sports organizations involved in the operation of the tournament (Deaf sports organizations, National Sports Federations (NF), Metropolitan Sports Federations (PF)) and contracted businesses)

      ③ Purpose of use of the joint users
      To implement and operate this project, including responding to inquiries and correspondence regarding this project, notifying participants of their participation, compiling a list of participants, deciding on activities and placements, conducting training, managing attendance, and compiling statistical data.

      ④ Person responsible for managing personal information to be jointly used
      Nishi-Shinjuku 2-chome, Shinjuku-ku, Tokyo Director-General of the Tokyo Metropolitan Government Bureau of Life, Culture and Sports Rumi Furuya

   2. The Tokyo Metropolitan Government, the Japanese Federation of the Deaf, and the Foundation will comply with all applicable laws and regulations, properly manage any personal information they acquire, and use it only for the purposes stated above in relation to this project and for no other purposes.
   3. The collected personal information will not be disclosed to any third parties other than the Tokyo Metropolitan Government, the Japan Federation of the Deaf, or the Corporation (including sports organizations involved in the operation of the tournament (Deaf sports organizations, National Federations of the Deaf (NF) and Metropolitan Federations of the Deaf (PF)) and contracted businesses) without prior consent.
   4. If the media on which personal information is recorded is no longer needed after the completion of this project, the information will be erased or disposed of in a manner that makes it impossible to restore or read the personal information.
2. Only those who can comply with Japanese laws and regulations may apply and participate.
3. Members of organized crime groups and others similar to them are not eligible to apply or participate.
4. If there are any inaccuracies on the application form, your application may be invalidated.
5. The following actions are strictly prohibited. If you engage in any of the following actions, your registration may be cancelled.
   1. When actions are deemed to be in violation of laws and regulations, or contrary to public order and morals, or other actions that are inappropriate for a volunteer (profit-making activities, solicitation activities, etc.)
   2. Criminal acts or acts that encourage or are related to criminal acts, or acts that may be
   3. Sexual, violent, or discriminatory language or behavior that is deemed inappropriate, or other conduct that causes mental or physical pain to others
   4. Any conduct that disrupts the smooth running of competition venues, Deaflympics Square, stations, airports, etc., any unnecessary contact with athletes or related parties, or any conduct that is deemed to be a nuisance to visitors, users, etc.
   5. Reselling items provided or loaned for activities on internet auction sites, etc.
   6. Disseminating non-public information to outside parties, such as information about areas that are off-limits to anyone other than related parties that you have learned through your activities (including posting on social media, etc.)
   7. Disseminating personal information (e.g. phone numbers, email addresses) obtained through activities without the consent of the individuals involved.
6. We may take photographs of training and activities, and use the images and videos on websites, television, in documents, press releases, etc. Please understand that your portrait may appear in the filmed footage and photographs, etc., and agree in advance that the footage and photographs in which you appear may be published on television, in newspapers, magazines, the Internet, on posters, in pamphlets, etc.
7. In the future, when participating in activities, we may ask you to agree to certain requirements set by the tournament organizing organization.
8. If you fail to attend mandatory training, you may be considered to have declined volunteering.
9. If you cancel your participation after starting your volunteer activities due to reasons such as not complying with these points, you will be required to return all provided and loaned items. Please note that you will be responsible for the shipping costs incurred in returning the items.
10. When participating in online training sessions, please refrain from participating from public spaces in order to protect the privacy and confidentiality of participants and those around them. In addition, please be sure to use the latest version of online tools. As a result, the Tokyo Metropolitan Government, the Japanese Federation of the Deaf, and the Corporation will not be held responsible for any problems that may occur, such as malfunctions on participants' devices or the leakage of personal information.
11. To participate in online training, please prepare the necessary equipment in advance, such as a mobile device, computer, internet connection, camera, microphone, etc. In addition, you will be responsible for all expenses incurred (such as communication fees).
12. During the event, volunteers are required to wear the provided volunteer clothing and other clothing that is easy to move in, taking into consideration the weather, such as cold, heat, and rain. Please refrain from wearing flashy clothing. If the tournament organizers determine that your attire is inappropriate on the day, you will be asked to follow their instructions.
13. Regarding the care of valuables and other personal belongings during activities related to the tournament, in the event of loss, theft, or any other such incident, the Tokyo Metropolitan Government, the Japanese Federation of the Deaf, and the Organization will not be held responsible and volunteers will be responsible for managing these items themselves.
14. Tokyo Metropolitan Government, the Japanese Federation of the Deaf, and the Corporation shall not be liable for compensation for damages incurred by volunteers in connection with this activity or damages caused by volunteers to third parties beyond the scope of volunteer insurance coverage, except in cases where such damages are due to willful misconduct or gross negligence on the part of Tokyo Metropolitan Government, the Japanese Federation of the Deaf, and the Corporation. Furthermore, Tokyo Metropolitan Government, the Japanese Federation of the Deaf, and the Corporation shall not be liable for any troubles that arise between volunteers.
15. The Tokyo Metropolitan Government, the Japanese Federation of the Deaf, and the Foundation will provide first aid for injuries and illnesses incurred during volunteer activities, but will not be held responsible for any injuries, illnesses, or accidents that occur during volunteer activities unless caused intentionally or by negligence on the part of the Tokyo Metropolitan Government, the Japanese Federation of the Deaf, or the Foundation.
16. If policies or guidelines regarding infection control are issued by the national government, Tokyo Metropolitan Government, or other organizations, we will take measures in accordance with those policies or guidelines.
17. In addition, if the tournament organisers have reasonable grounds to deem it inappropriate, they may refuse your application or participation in any activities.
18. The organisers of the Games may change these Terms and Conditions at any time, and the revised Terms and Conditions will come into effect upon notification of the changes to the participants. If the participants continue to participate in the training and activities of the Tokyo 2025 Deaflympics Volunteer after notification of the changes to these Terms and Conditions, the volunteers will be deemed to have agreed to the revised Terms and Conditions.